Categories Of Personal Information We Collect
During your attendance onsite, we may collect and use personal information about you and other individuals whose personal information has been provided to us.
The categories of personal information we may collect from either you or your employer include, but are not limited to:
- Contact details. To know who is onsite at our events and as part of general entry & access management, we may ask for your contact details (such as name, email address, phone number, and emergency contact details).
- Identification data. Such as your photograph, date of birth, staff ID card or national ID such as passport, driving license, and immigration/visa status.
- CCTV footage. When you enter our events and venues, video footage of you will be captured by our CCTV in the same manner as our fans and our staff.
- Entry & access logs. Where we require you to sign in or otherwise track onsite attendance, we will keep a record of times of entry and exit.
- Financial information. Such as banking details and tax information.
- IT information. Information required to provide access to our company IT systems and networks such as IP addresses, log files and login information.
- Background information. We may need to verify the extent to which you are permitted to be onsite, such as criminal records check, any accreditations or participation in industry memberships.
- Incidents, complaints & grievances. If an incident occurs or we need to investigate complaints or grievances, we will need to process details of individuals involved to manage or investigate the matter.
- Sensitive personal information. In limited circumstances, we may need to process your sensitive personal information. For example:
- As part of our safeguarding initiatives, we may need to process some sensitive personal information (for example, if we need to record injuries onsite, provide assistance and cooperate with emergency services); or
- As part of preventing the spread of infectious disease that may pose a risk to you or other attendees, we may require that you take a test and provide proof of a negative test result, or alternatively proof of vaccination. This information will only be collected and stored for purposes of access management and deleted once the event has ended.
- Other personal information you may provide us. While we have tried to be a comprehensive as possible with this list, if we need to process other personal information not covered in this Notice, we’ll let you know why we’re asking for it and how it will be used.